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11072 Vehicle Sales Administrator

  • Job added:   27 May 2015
  • Salary :   Negotiable
  • Location :   London
  • Job Type :   Permanent
  • Reference :   11072
  • Company :   Chris Eastwood Automotive Ltd
  • Contact :   Frances Corcoran
  • Email :   frances@ceauto.co.uk
  • Telephone :   01371 874516
  • Website :   www.ceauto.co.uk

An opportunity has become available for a Sales Administrator working within the LCV Accounts and Administration department reporting to the Accountant. To assist the Sales Manager to ensure the efficient administration of all new and used vehicles for the Sales Department.  To carry out clerical and administrative duties for the Sales Department, as directed by the Sales Manager.  To comply with, and maintain, Company policies, standards and procedures relating to quality and customer care within your Department. You are required to maintain ethical standards in accordance with Company Policies and the Company's Compliance Guidelines and Policies including Anti-Bribery and all relevant competition law.  Be aware of the importance of good customer service.  Prepare all Sales Department’s invoices from vehicle orders.  Ensure that all vehicle warranty documents and delivery notes are prepared prior to the handover of vehicle to customer and sent of promptly when delivered to stop delay in setting up warranties.  Compile and complete all reports required within required deadlines.  Maintain and update vehicle stock books on Kerridge and produce weekly or when required New Car Stock Lists.  Maintain and update the new and used car stock filing system. Prepare and administer lists of all used car stock for Sales Executives when requested.  Maintain an adequate stock of stationary for the department and order new stationary when necessary.  Ensure that all-sales office filing systems and other records are maintained accurately and efficiently. Deal with all calls in a friendly, efficient and professional manner. Be familiar with your terms and conditions of employment.  Prepare cheque requisitions for all Sales Departments purchase transactions, allocate cheques received from customers and prepare finance company cheques for hire purchase transactions on request/authority.  Analyse and follow up on outstanding debts and provide reports to Sales Manager/Sales Team.  Make sure all lines are entered onto Kerridge from purchase order books, RFL’s, warranty’s, support bonus and all job cards raised with accurate costing in, to provide accurate information and profit reports on a weekly basis for Sales Manager. Maintain and update the Sales Department stock control and ordering system and make amendments to stock as directed by the Sales Manager. Arrange for repair estimates to be carried out on transit damage vehicles and forward claims to appropriate people.  Arrange transfers of stock to and from dealers as authorised by the Sales Manager. Send used car tax to DVLC and complete log on a monthly basis. To maintain and update T.Card Board. To ensure all procedure are followed and adhered to when using the AFRL System.  Be prepared to accept additional responsibility as required to meet the demands of changing circumstances and standards.  Be aware of the importance of good customer service.  Prepare all Sales Department’s invoices from vehicle orders.  Ensure that all vehicle warranty documents and delivery notes are prepared prior to the handover of vehicle to customer and sent of promptly when delivered to stop delay in setting up warranties. Compile and complete all reports required  within required deadlines. Maintain and update vehicle stock books on Kerridge and produce weekly or when required New Car Stock Lists. Maintain and update the new and used car stock filing system. Prepare and administer lists of all used car stock for Sales Executives when requested. Maintain an adequate stock of stationary for the department and order new stationary when necessary. Ensure that all-sales office filing systems and other records are maintained accurately and efficiently.  Deal with all calls in a friendly, efficient and professional manner.  Be familiar with your terms and conditions of employment.  Prepare cheque requisitions for all Sales Department’s purchase transactions, allocate cheques received from customers and prepare finance company cheques for hire purchase transactions on request/authority.  Analyse and follow up on outstanding debts and provide reports to Sales Manager/Sales Team. Make sure all lines are entered onto Kerridge from purchase order books, RFL’s, warranty’s, support bonus and all job cards raised with accurate costing in, to provide accurate information and profit reports on a weekly basis for Sales Manager.  Maintain and update the Sales Department stock control and ordering system and make amendments to stock as directed by the Sales Manager.  Arrange for repair estimates to be carried out on transit damage vehicles and forward claims to appropriate people.  Arrange transfers of stock to and from dealers as authorised by the Sales Manager.  Send used car tax to DVLC and complete log on a monthly basis.

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